Professional Document Shredding Services. When you think about the type of documents that must be shredded, a laundry list of potential answers come to mind. Names, locations, account numbers, and other personal information, items that when in the hands of the wrong person can have devastating consequences. Not only is it illegal to have these confidential documents left lying around your office desk but also, they pose a risk to your company’s security and reputation. That’s why so many businesses invest in professional document shredding services as part of their operational maintenance plan. Here, we will discuss everything you need to know about professional document shredding services and how they can help your business stay compliant while keeping you safe from data breaches and identity theft.
A professional document shredding service is a third-party company that specializes in shredding your confidential documents. The documents are shredded to the appropriate security level using high-quality, heavy-duty machines that produce tiny particles of paper, that cannot be pieced back together. This document shredding service ends with a certificate of destruction (COD) and that certificate can protect you and confirms you did everything according to laws and regulations, to protect your sensitive data. How the process works, when you hire a professional shredding service they will come to your office and place secure locked shredding consoles where needed, in an office setting these consoles look like a piece of furniture, in a warehouse setting these may look like big locked garbage cans, in any case once an item is placed in the shredding console it cannot be retrieved, keeping it secure until the shredding company comes to pick it up.
There are many reasons why a document shredding service is a great investment for your business. For starters, the shredding service ensures that any confidential documents, including handwritten notes, credit cards, and old employee, customer files are properly disposed of. In addition, shredding services help your company stay compliant with all industry regulations, including those outlined by HIPAA, Gramm-Leach-Bliley ACT, FACTA, and more. Using a professional shredding service where a Certificate of Destruction is issued, is another layer of protection for your business. No one wants to have a security breech, if this does happen you will want to make sure it didn’t come from you, having that COD can be the difference.
Here’s a look at some of the most important ways that professional shredding services can help keep your company compliant: Credit card and debit card information, do you store your customers credit card information, if you do there is a good chance the PCI DSS requirements apply, there may be state laws dictating this like in Minnesota or legal obligations between the card issuer and vendor. Health information: If your company handles any type of sensitive health data, such as the PHI of patients or employees, you are required by law to take additional security measures when handling those documents. Bank account numbers: There is a big risk of identity theft if you have bank account numbers lying around. These numbers are often used in fraudulent transactions, and they can also be sold on the black market. Social Security numbers: Identity theft is a huge problem in the United-States. Unfortunately, it affects millions of people each year. When you dispose of documents securely by using a shredding service, that includes any sensitive information, you help protect people whose data is on those documents from theft.
If you decide to use a professional shredding service, you can rest assured that your company and employees are being protected in several ways: Confidentiality: When you outsource your document shredding needs, you have full control over where and when the shredding is taking place. That way, you can be assured that your documents are being shredded in a location that is safe and secure. Compliance: When you make shredding a part of your operational maintenance plan, you can rest easy knowing that your documents are compliant with industry regulations. Identity theft protection: When you shred documents, you can be 100% certain that they were fully destroyed. If they were shredded in office but not with a professional shredder and ground into tiny pieces, they could still be read by someone who has the correct knowledge and tools. If the documents contain personal data such as social security numbers, account numbers, or other sensitive information they may be a target for identity thieves. Identity thieves may try to use that information to open new credit cards or take out loans in your name. It happens all the time to unsuspecting businesses and consumers.
You may be required to keep some of your documents for a certain period of time, such as tax records, employee files, personal health documents. Knowing where these documents are kept, what format they are kept in i.e., electronic, paper, or multi-formats will help understand what type of service you need. Understanding who has access to these sensitive documents and how they access them is also an important step, do they download them, what happens to that file now it is out of the chain of command? Are the access points time and date stamped? Who accessed what, when, where, why, and how, and most importantly was it returned, not copied, etc. are all important steps in the process of keeping your sensitive data secure. Consulting with a professional shredding service can help you secure your sensitive information, as well as destroy it with proof.
When it comes to protecting your company, your customers, and employees, there is no such thing as too careful. When you use a professional shredding service, you can rest assured that your documents are being handled in a safe and secure environment by people who understand the importance of keeping your data confidential.
Secure Document Shredding. In order to keep your patient’s information and records safe, the responsible way to dispose of it all is in a HIPAA compliant manner. Whether you need regular shredding services or a one time bulk collection, Bio-MED Medical Waste Transporters can provide secure document shredding to your business.
If your company keeps sensitive information about your business, your clients, or your patients in physical copies, and you need a safe way to get rid of them, contacting Bio-MED should be at the top of your priority list. We help you save time by taking the burden of shredding your own documents off of your shoulders and have customizable services and solutions to pick up your documents as frequently as necessary so you don’t wind up with piles of documents waiting to be disposed of. Our shredding service is cost-effective for routine shredding as well as one time bulk shredding. Once your documents have been shredded, they are then recycled into reusable products once more.
Our Shredding Services are HIPAA Compliant. Most importantly, our document shredding is secure so there is no way in which your documents will be tampered with. If you are like most companies, you are probably required to comply with HIPAA regulations when it comes to disposing of your patient’s medical records. Hiring a company who understands the importance of securely shredding these documents can protect you and your business. Upon completion of shredding your documents, we present you with a Certificate of Destruction to prove that your information has been properly taken care of. You can rely on Bio-MED Medical Waste Transporters for secure document shredding as often as you need us. Contact our office today to schedule a date and time for document pickup.
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